This comprehensive manual provides the exact operational framework, submission guidelines, resolution to editorial queries, and complete field-by-field architecture for setting up the ANCIPS 2027 Souvenir Portal / Google Form. Designed specifically for the upcoming national conference hosted in the historic temple city of Madurai, Tamil Nadu, this structure blends rich regional heritage with modern digital and interactive elements.
Decision & Feasible Workflow: Articles are welcome in English as well as regional Indian languages (with special pride for Tamil, representing the host state). To overcome proofreading bottlenecks: (a) Contributors of regional language submissions are strongly encouraged to submit an accompanying English translation or a comprehensive English executive summary (150–200 words); (b) AI translation tools will be utilized strictly for preliminary editorial screening and cross-verification, preserving the original literary tone.
Decision: Open to IPS Members, Post-Graduate Trainees in Psychiatry, and Immediate Family Members (spouses and children for literary/art sections). Preference is accorded to registered IPS delegates.
Decision: Final Submission Cutoff is 30th November 2026. This allows the Editorial and Designing teams 4 weeks for peer screening, layout styling, proof corrections, advertiser alignment, and test prints before dispatching for final press run in late December 2026.
Decision: (a) Text Articles/Poems: MS Word (.doc, .docx) preferred; max 15 MB. (b) Art/Photography: High-resolution JPEG/PNG/TIFF, minimum 300 DPI; max 25 MB per image. (c) Advertisements: Press-ready Vector PDF or TIFF/PSD with embedded CMYK fonts/curves; max 50 MB. (d) Multimedia/Reels: Vertical MP4/MOV; max 100 MB (or Google Drive/Cloud Link).
Decision: Primary limit is ONE main submission per author. More submissions (e.g., an article + a creative poem/photo) and publications will be subject strictly to section availability and committee discretion.
Yes. To recognize creativity and scholarly expression across our community, we have instituted prize money worth ₹50,000/- in total to be awarded across selected top contributions:
All eligible entries adhering to the submission guidelines will be evaluated by an unbiased editorial panel, and the winners will be honored during ANCIPS 2027.
| Submission Category & Subtitle | Word / Duration Limit | Permissible Format | Scope & Key Guidelines |
|---|---|---|---|
|
01
Poetry
“Words that heal, inspire and connect”
|
Up to 40 lines
(Max 300 words) |
MS Word (.docx) | Reflective poems, philosophical verses, or creative musings in English or regional languages. Regional poems must be accompanied by an English translation or gist. |
|
02
Photography
“Moments that capture the human story”
|
Title + Camera details + 30-word caption | JPEG / RAW / TIFF (Min 300 DPI) |
Original photographs captured by IPS members or their families. Themes include: Heritage of Madurai & Tamil Nadu, Nature, Serenity, Emotion, or Abstract Perceptions. |
|
03
Creative Video
“Short films, ideas and new perspectives”
|
Duration: 30 – 60 seconds | Vertical MP4 / MOV (9:16 aspect ratio, 1080 × 1920) |
Companion videos linked to the print souvenir via QR code: poet reciting poetry, artist explaining canvas, drama/music snippet, or 60-second psychiatric awareness reel. |
|
04
Children of IPS Members
“Young minds, bright ideas”
|
Title + Short description (up to 100 words) |
JPEG / PNG (Min 300 DPI) or MS Word (.docx) |
Drawings, paintings, stories, poems, or creative pieces created by children of IPS members, highlighting themes of mental health, kindness, hope, nature, etc. |
|
05
Open Creative Contribution
“Articles, essays, artwork, humour and more”
|
Word limit: 800 – 1,500 words (for articles/essays) |
MS Word (.docx) or JPEG / PNG (Min 300 DPI) | Personal narratives, clinical anecdotes, humour, cartoons, artwork, or any creative work relevant to psychiatry, mental health, or the psychiatric community. |
|
06
Scientific & Academic Articles
“Sharing knowledge for a better tomorrow”
|
Word limit: 1,000 – 1,800 words | MS Word (.docx) | Clinical reviews, transformative therapeutic breakthroughs, AI/neurotechnology in psychiatric practice, or healthcare policy reflections. Must include an abstract (~100 words) and maximum 6 references. (Separate from scientific paper abstract submissions). |
|
07
Reflections, Essays & Memoirs
“Stories from the heart”
|
Word limit: 800 – 1,500 words | MS Word (.docx) | Personal narratives, doctor-patient encounters, clinical anecdotes, history of psychiatry in India, mental health advocacy, humanitarian experiences in medicine, or other reflective pieces. |